Are you planning to cut on your recurrent printing expenses? Go ahead; you can save a lot by just being more careful and creative. In particular, concentrate on how you print. Although it may appear useless to save on printing, if you count one item at a time, in the long run, you will realise you have saved a lot. Many firms print volumes of papers and other items, and they end up destroying them because of errors. Check around, and you might realise there is wasted ink or printed papers in the bins. This wastage can be minimised if there is proper planning. If you save a few millilitres of ink or a few documents per day, you will have a lot within in a year.
Below are five ways you can reduce expenses in your company or office by printing what you need and doing it well.
Save Instead of Printing
All documents which you do not need in physical form should remain virtual. You can save them as PDF files for ease of reading and then distribute them to those who need them instead of printing. This will also save on the time you could have used to distribute them. If you need to keep the document, you can use Dropbox or Google Drive. This way, your office will remain orderly and at the same time save papers, ink, and space.
Use Black and White
Although printing in colour looks more appealing than in black and white, there are many documents and items which still require black and white prints. For example, there many successful T-shirt printing Singapore companies which print in black and white only. The design is more important than the colour as far as clothe printing is concerned. The cost of colour paint is the most significant in printing. It also contributes to regular servicing of the printer. As far as printing on papers is concerned, black and white is still the standard way unless requested otherwise.
Print on Both Sides
A simple habit like printing documents on both sides can save as much as 50% on the cost of paper and ink. It may be cumbersome to rearrange the documents printed on both sides but the amount of money saved is worth the work.
Proof Read on Screen
When you are done with typesetting, proofread on the screen instead of printing a draft. Even if you want someone to proofread your work, you do not have to print a copy because you can send the document. Proofreading before printing can save up to 50% on the cost of printing.
Scan Instead of Copying
Some documents do not need copying at all. If no input to the document is required, you can you should scan and send instead of copying. This will not only save you time but also papers and ink.
Whether you are printing on paper or other materials, if you are not careful, you can waste ink. Such wastage is very expensive in the long run. If you can figure out ways to save on the cost of papers, ink and time, your printing business will be more profitable. All that you need to do is to plan well and be creative.